COMING SOON! Exhibitor Kit

Exhibit Hall Floor Plan

Exhibit Space Contract

Exhibit Location

Exhibit Specifics

Exhibit Space Fees and Booth Selection

Exhibitor Details

Exhibit Space Cancellation Policy

Marketing Opportunities

COMING SOON! Exhibitor Kit.

Click here to download an OptoWest 2009 Exhibitor Kit.

Exhibit Hall Floor Plan

Click here to see the OptoWest 2009 exhibit hall floor plan.

The following is a list of companies who will be at OptoWest. Check back often, as this list is updated periodically.

Download Exhibit Space Contract

Download OptoWest 2009 Exhibitor Contract (pdf)

Exhibit Location

Hyatt Grand Champions Resort, Villas and Spa
Indian Wells, CA

Exhibit Specifics

Exhibitor Move-in Hours:

Show opens at noon on Friday, April 3, 2009

Exhibit Hall Dates and Hours

OptoWest Trunk Show

View the latest in premium eyewear at the Trunk Show at the OptoWest Exhibit Hall. Call for details!

Exhibitor Move-Out Hours:

Exhibitor Personnel
Each exhibitor may register up to four complimentary representatives per exhibit space to work the exhibits. Additional registrants are $35 per person. Exhibitor registration includes entrance to the exhibit area only. Exhibitor personnel may register to other OptoWest functions by paying standard conference registration rates.

Hotel Accommodations
Staying at the official OptoWest hotel keeps your marketing staff close to the attendees and helps OptoWest keep costs down.

Hyatt Grand Champions Resort, Villas and Spa
44-600 Indian Wells Lane
Indian Wells, CA 92210
(760) 341-1000 (not for room reservations)

Online Reservation Link Coming Soon!

Special OptoWest Room Rates: Single/Double $232 (+ tax)

All exhibitors are responsible for making, changing or canceling their own hotel accommodations.

Exhibit Space Fees and Booth Selection

Exhibit Hall Space Fees:

•$2,100 per 8'x10' booth space
•$2,200 per 8'x10' corner space

Booths can be combined to create larger exhibit spaces, peninsulas and islands. A non-refundable 50% deposit is required to hold space. The deposit is due with all signed contracts received prior to October 24, 2008. On or after October 24,2008, payment in full is due with the signed contract. All exhibit space fees are due in full prior to set-up on April 2, 2009.

Exhibit Specifics
All booths are 8’x10’ (80 square feet). The ceiling height for exhibits in the Indian Wells Ballroom is 24’ and in the Desert Vista Ballroom is 18’. Multiple booths are available and booth configurations may be changed to accommodate special needs or requirements.

Exhibit Space Rental Includes:

• 8' high back wall drape in the official show colors of blue, green and gold
• 3' high side rail drapes in the official show colors of blue, green and gold
• General illumination
• Booth identification sign with company name and booth number
• Listing in the Onsite Conference & Exhibitor Guide
• Electronic copy of the advanced registration mailing list for one-time use
• Electronic copy of the final attendee list for one-time use
• 24-hour general Exhibit Hall Security
• Exhibit Hall registration for up to four of your personnel per booth space (additional registrants and badge replacements are $35)
• Complimentary Exhibit Hall passes to send to your clients

GES - Decorator

Exhibitor Details

Exhibitors must submit a completed, signed exhibitor contract to apply for exhibit space. Download the exhibitor contract here.

• Booth number confirmation
• Program listing verification
• Personnel registration form

Each exhibitor is requested to submit an electronic copy of its logo and an electronic copy of its company synopsis for inclusion in the Onsite Conference & Exhibitor Guide.

Logos must be sent in a high-resolution file (300 dpi or better) using the following formats:

• EPS
• TIFF
• PDF
• JPG

NOTE: Logos taken off the Web are usually low resolution and will reproduce poorly. All logos will be reproduced in black and white in the program.

The company synopsis should be 50 words or less. OptoWest reserves the right to edit this information.

To be guaranteed inclusion in the Onsite Conference & Exhibitor Guide, email your logo and synopsis by December 12, 2008 to BrendaS@coavision.org.

Exhibit Space Cancellation Policy

Please notify COA directly regarding your cancellation of space.

March 13, 2008 — November 30, 2008
Exhibitor is 50% liable for exhibit space contracted.

December 1, 2008 — April 2, 2009
Exhibitor is 100% liable for exhibit space contracted.

Please refer to the contract language specifics regarding booth space cancellation after contract acceptance.

MARKETING OPPORTUNITIES

OptoWest Buck$: Helping to Promote Sales
on the Exhibit Hall Floor
OptoWest Buck$ are a marketing tool to help exhibitors generate traffic and sales to your booth at OptoWest.

OD attendees who register for the Option 1 continuing education (CE) package receive $50 in OptoWest Buck$ coupons. Paraoptometric/optician attendees who register for the Option 1 continuing education (CE) package receive $20 in OptoWest Buck$ coupons.

These coupons may only be used towards purchases during OptoWest 2009 in the Exhibit Hall. We request that each exhibitor accept the OptoWest Buck$ towards orders placed onsite during the event. OptoWest will reimburse the participating exhibitor for all coupons redeemed. Guidelines and forms for redemption are forwarded to all contracted exhibitors prior to OptoWest.